Administrative Assistant (Paucah Water)

Paducah Water, a public water utility in Paducah, Kentucky, is seeking qualified applicants for the position of Administrative Assistant. 

Duties and Responsibilities:

The Administrative Assistant will perform administrative responsibilities for the General Manager, Department Heads and Board, in addition to performing some human resources and public information functions.

The Administrative Assistant will:

• Prepare clear and accurate correspondence from dictation, written reports, and/or oral instruction.

• Schedule monthly and called board meetings and board committee meetings, prepare meeting agendas and packets, attend all board meetings, in addition to committee meetings if requested, record and prepare minutes, notes and/or committee recommendations from meetings.

• Maintain personnel files, maintain the employee database, create and maintain various databases and spreadsheets. Manage office files in accordance with the State records retention system.

• Administer the group benefits program, provide health insurance claims assistance to employees as needed, processes workers’ compensation claims, oversee and maintain records on general liability, auto, and other property and casualty claims, including preparing injury/accident/damage reports, etc.

• Plan and conduct new employee orientation to foster positive attitudes toward agency goals. Coordinate physicals, drug testing, background checks and industrial screenings for all new hires. Enroll employees in benefits at the appropriate times. Meet with retiring/terminating employees to conduct exit interviews and make recommendations to management on continuous improvement.
• Assist in preparation of employee policies, procedures, handbook, etc., partners with employees and management to communicate various human resource policies, programs, government regulations, etc.

Qualifications:

1. Valid driver’s license.
2. High school diploma or GED required.
3. Clerical experience required, with proficiency in Microsoft Office.
4. A minimum of five years of similar experience is required.
5. Bachelor’s degree in Business Administration, Public Administration, Human Resources or related field preferred.
6. Board agenda, minutes preparation, writing experience preferred.
7. Background in human resources and general insurance helpful.

Benefits:

Paducah Water offers a full benefits package including health, vision, dental, life and AD&D insurance, paid vacation and sick leave, retirement etc.

Pay:

$64,500 per year.

Work Hours:

Eight-hours of scheduled work 7:00 AM – 3:30 PM Monday through Friday at the PW Business Office.

Physical and Work Requirements:

1. Must participate in random drug testing program.

How to Apply:

Visit http://www.indeed.com and search “Administrative Assistant.”