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KRWA Conferences

2025 Annual Conference & Exhibition - Exhibitors

Exhibitor Registration Form

Sunday, August 17, 2025 to Wednesday, August 20, 2025

Kentucky International Convention Center , Louisville, KY 40202

221 South 4th Street
Louisville, KY 40202-2903
United States
Register Now Hyatt Regency Reservation
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REGISTER FOR THE CONFERENCE

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Step 1: Register for the Conference
Step 2: Reserve Your Booth (instructions will be in your confirmation email)

Once you complete your registration, you’ll receive a confirmation email with all the details you need to reserve your booth. Keep an eye on your inbox!

Hyatt Regency Hotel Reservation

Book Now 

OR call 1-800-233-1234 and give them code: G-KR25 to receive the KRWA room block rate: $159 + taxes
Credits Price
Member Single Booth
Includes one 10’x10’ booths and registration for two company reps. To be included in printed recognition, register by July 25, 2025. Electricity is not included and must be ordered through the convention center.
$1,000.00
Member Double Booth
Includes a 20’x10’ booth and registration for four company reps. Double booths are in high-traffic areas such as end caps and corners. To be included in printed recognition, register by July 25, 2025. Electricity is not included and must be ordered through the convention center.
$2,000.00
Supporting Sponsor Booth
Includes one 10 x 10 exhibit booth and a TOTAL OF FOUR COMPANY REPRESENTATIVES. Tuesday's Award Luncheon & Member Appreciation Reception are not included but may be purchased separately. Recognition as a Supporting Sponsor will be provided digitally, leading up to the conference.
$1,600.00
Quad Booth (20' x 20' space)
Quad booth spaces are significantly larger than a standard single booth and are often preferred by exhibitors looking to display more extensive products or services, accommodate multiple staff members, or create a more prominent presence at the event. They provide more room for custom displays, demonstrations, and meeting areas compared to smaller booth configurations.
$3,500.00
Non-Member Booth
Includes registration for two company representatives plus electrical outlet. Member Appreciation Reception & Awards Luncheon are not included, but may be purchased separately.
$1,550.00
Credits Price
Marketing Cube Display
Showcase your brand with a stack of three 24"x24" cubes, each featuring your logo on all four sides. These eye-catching displays can be placed at your booth or in high-traffic conference areas. Limited to just five sets—reserve early for this exclusive branding opportunity.
$375.00
Marketing Floor Stickers
Place your brand front and center with our 24" x 24" stickers strategically positioned in high-traffic areas. For just $150 per sticker, gain maximum exposure to industry leaders and professionals, forging connections and enhancing your brand's credibility.
$150.00
Credits Price
Welcome Reception (Sunday Evening)
Be the premier company to greet attendees and vendors arriving on Sunday by sponsoring the Welcome Reception & Open Bar that evening. This exclusive sponsorship grants your company full control over marketing and exposure opportunities throughout the event. KRWA will prominently feature your sponsorship in conference materials leading up to the event, as well as across social media channels.
$5,000.00
Member Appreciation Reception Sponsor (Tue. PM)
Elevate your brand and play a pivotal role in the success of KRWA's Annual Conference by securing exclusive sponsorship for the reception event. As a sponsor, you will benefit from prominent visibility throughout the gathering, including recognition during the reception, prominent logo placement in pre-conference promotional materials, and amplified exposure across all our social media platforms and website.
$3,000.00
Exhibit Hall Sponsor
$5,000.00
Golf Beverage Sponsor
This year's golf scramble will be held at Heritage Hill Golf Course. We are excited to announce a beverage sponsorship opportunity, which includes signage at the registration area, recognition in conference printed materials, and promotion on social media leading up to the event.
$1,200.00
Louisville Water Tour Transportation Sponsorship
Support transportation to the Louisville Water Tower Museum with a sponsored tour bus. Gain brand exposure while helping provide safe, convenient access for students and visitors.
$1,300.00
Golf Hole Sponsor
Golf sponsors will be recognized with a sign at each hole sponsored. Multiple sponsors are welcome. The deadline for printed sponsor recognition is July 25, 2025.
$150.00
Cash Giveaway Sponsor
Cash Drawing presentations will be conducted at the contributing sponsor's booth. Multiple cash drawings are welcome. Deadline for printed sponsor recognition is July 25, 2025.
$100.00 See QTY Discounts
Credits Price
Sunday Welcome Reception
Kick off the 2025 Annual Conference at our Welcome Reception, hosted by Hawkins, Inc., on Sunday, August 17 from 5:30–7:30 PM (EST) at The Spire, Hyatt Regency Hotel. Enjoy light refreshments and connect with fellow attendees.

Complimentary for attendees—please pre-register. Name badges and packets will be available for early pickup!
FREE
Women Of Rural Water Social Hour
We’re headed to Derby City Gaming Downtown on Sunday, August 17, from 7:30 – 9:30 PM (EST) for this year’s Women of Rural Water Social Hour! It’s a chance to catch up, make new connections, and just enjoy some time together before the conference kicks off. Light snacks, drinks, and good company—what more could you ask for?

* Proudly Sponsored by Rubin & Hays.
* Pre-registration required.
FREE
KRWA Golf Scramble
This year's golf scramble will be held at the Heritage Hill Golf Course. Tee time is 8:30 a.m. Monday, August 18. Please arrive early for team placement and scramble details.  
$100.00
KRWA Awards Luncheon
Tuesday afternoon luncheon announcing Wooden Bucket Award nominees and winner.
$85.00
Member Appreciation Reception
Join us during our Tuesday evening reception featuring WaterPAC raffle giveaways and the highly anticipated Best Tasting Water contest. Additionally, don't miss the Water Meter Repair Contest finals presented and sponsored by Zenner USA.
$85.00

Agenda

August 17
5:30 PM - 7:30 PM Hawkins Welcome Reception
7:00 PM - 9:30 PM Women of Rural Water Social Hour 
August 18
7:00 AM - 6:30 PM Registration Open
7:30 AM - 2:00 PM KRWA Golf Scramble
12:00 PM - 3:30 PM Exhibitor Set-up
4:00 PM - 7:00 PM Exhibit Hall Open (Sponsored by Louisville Water Company)
5:00 PM - 7:00 PM Exhibit Hall Reception
August 19
7:00 AM - 12:00 PM Registration Open
8:00 AM - 9:00 AM Breakfast in Exhibit Hall
8:00 AM - 12:00 PM Exhibit Hall Open

For More Information:

Janet Cole
Janet Cole
Education Coordinator Kentucky Rural Water Association (270)843-2291
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